Satisfactory Progress

Financial Aid Satisfactory Academic Progress Policy

Federal regulations require students to make satisfactory academic progress toward the completion of a degree or certificate in order to receive federal financial aid.  These programs include the following: Pell Grant, Federal Supplemental Educational Opportunity Grant, Work Study, Direct Subsidized and Unsubsidized Loans.  SAP is reviewed at the end of each standard term (Fall, Spring, Summer).  This policy is consistently applied to all students.

Students must:   (1) be enrolled in a degree or eligible technical certificate program offered at COTO 
                                    (2) meet the 150% maximum allowable time frame (Quantitative Measure)
                                    (3) meet the 66.67% completion requirement (Quantitative Measure)
                                    (4) meet the 2.0 cumulative grade point average requirement (Qualitative Measure)

Program

Maximum Time

Associate Degrees 90 Credit Hours
LPN Certificate 60 Credit Hours
LPN to RN Associate Degree 150 Credit Hours
Technical Certificates 150% of the Program Requirements

 

All Students: Withdrawals, incompletes, and grades of F are included in cumulative attempted credit hours. Maximum hours apply whether or not the student was receiving aid at the time credits were attempted.  Students who change majors must still adhere to the maximum time frame for the degree in which they are pursuing.

Remedial Coursework:  Students may receive aid for remedial courses up to a maximum of 30 attempted credit hours.  Eighteen hours of remedial courses may be excluded from the maximum time frame. 

Transfer Students:  Students who are transferring in must have a 2.0 CGPA from the last institution they attended.
                               **Academic transcripts are required from all institutions previously attended. **

Repeated Coursework:  Students may only receive financial aid funding for one repetition of a previously passed course, i.e. the Repeat Rule.

Warning Period:  Students who do not maintain satisfactory academic progress will be placed on “warning” for the next period of enrollment and will continue to be eligible for federal aid during the warning period.  At the end of the warning period, satisfactory academic progress will be reviewed.  Students not meeting minimum requirements will be placed on “financial aid termination” immediately.  Students are notified via email when they are placed on warning or termination.  

Appeal Policy:  A student may appeal their SAP termination, if they have extenuating circumstances, by properly submitting an appeal form to the financial aid office.  The appeals committee will review all submitted appeals and students will be notified of the committee’s decision via email.  An approved appeal will allow for the student’s federal aid eligibility to be reinstated.  Students with approved appeals must meet the conditions laid out within their academic plan as accepted by the committee. The decision for the appeal is final.  

*Students may regain eligibility by coming into compliance with all of the above standards of satisfactory academic progress.*

 

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